Apostilles | USA & Canada
716-404-4140 or 1-(888) 256-1404
ApostilesUSA and Buffalo (Mobile) Notary Services is the most reliable and leading Local Apostille service in Buffalo/Niagara – New York including the Western Counties of New York. ApostilesUSA and Buffalo (Mobile) Notary Services processes all Apostilles via Fedex – UPS – DHL – USPS with tracking, thereby assuring that our clients’ documents will be handled in the most professional and reliable way. Providing the fastest possible turn-around of the documents.
What is an Apostille? (French for “notation”). In simple language, an Apostille is a Certificate of authenticity issued by the New York Department of State of a Notarization, which renders such notarization”valid” for acceptance and legal use, for the benefit of the recipient in countries participating in the Hague Convention. This is an international treaty to facilitate international business among other things.
List of documents most commonly Apostilled:
• Powers of Attorney
• Photocopy Authentications (eg. passports & ID’s)
• Commercial documents
• School records*
• Bills of sale
• Marriage certificates
• Birth certificates*
• Death certificates*
• Court documents*
• Police records
• Titles (Vehicles & Vessels)
• Corporation documents
*School records must be notarized by the issuing entity.
*Birth and Death certificates must be obtained from the office of Vital statistics and they must be signed by the state registrar.
FEE SCHEDULE FOR APOSTILLES:
1st. document, includes round-trip shipping with tracting from door to door (in New York), and state fees: $250.00
Get a duplicate original for only $50.00 more.
*Court Certified documents such as Marriages or divorce certificates have a $10.00 additional cost.
The turn around time is 21-28 days from the date that we have to documents to be authenticated/apsotilled
The following is a list of countries that require Apostille authentications:
|Albania||Dominican Republic||Lithuania||Saint Kitts and Nevis|
|Andorra||Ecuador||Luxembourg||St. Vincent & the Grenadines|
|Armenia||Fiji||Malawi||Sao Tome e Principe|
|Bosnia & Herzegovina||Hungary||Namibia||Switzerland|
|Brunei Darussalam||India||Netherlands||Trinidad & Tobago|
|Costa Rica||Japan||Panama||United States|
If the document you need to be authenticated and legalized is “not” in the list above, the documents must first be authenticated by the United States Department of State in order to be accepted at the corresponding embassy, therefore the processing time is also longer. Also, the rates are different from the Apostille rates, as each embassy charges different fees for document authentications, and there are additional shipping fees associated with this type of documentation. Call us to consult your specific case.
In conclusion, whether the country you need the documents legalized for is an “Apostille” country or not, Miami Notary Service will resolve all your document authentication needs.
For more info about Apostilles call: ApostilesUSA and Buffalo (Mobile) Notary Services at 716-404-4140 or 1-(888) 256-1404
Mobile Notary Apostille Assignments accepted in
USA – Buffalo/Niagara, New York
Apostilles and Document Legalization and Authentication Service
Buffalo Notary Services
Mobile Notary Public Signing Agent
Document Signing Service
1 (888) 256-1404
Professional Service – Cost Effective – Serving USA and Canada
Fax – Copy – Scan – Laser Printer
**NNA Certified, Background Checked, and Insured.
Apostilles Document Legalization and Authentication Services.
Apostille Or Authentication Certificates?
Apostilles and authentication certificates validate the seal and signature of a Notary on a public document so that it can be recognized in a foreign country. Both verify that you held a Notary commission at the time you notarized the document.
Apostilles are used when public documents are being transferred between countries that are party to the Hague Apostille Convention of 1961. This international treaty streamlined the cumbersome, traditional procedure for authenticating documents.
An apostille is issued by your Secretary of State’s office or Notary commissioning agency. The single apostille is the only certification needed. Once prepared and verified, the apostille is attached to and sent along with the notarized documents. This all happens after the notarization and requires no action on your part.
Authentication certificates are used for destination nations that are not a party to the Hague Convention. Instead of a single apostille, the document needs several authentication certificates, including those from your commissioning agency, the U.S. Department of State, the consul of the destination country and potentially another government official in the country.
The requirements and processing time for authentication certificates will vary from country to country.
Getting A Notarization Authenticated
According to the U.S. Department of State, documents that may require authentication for use abroad include: affidavits, agreements, articles of incorporation, company bylaws, deeds of assignment, diplomas, home study, income verification, powers of attorney, single status, transcripts, trademarks, warrants, extraditions, certificates of good standing, and other general business documents. Also, parents wanting to adopt a child living in another country must have their adoption dossiers properly authenticated.
But your client is responsible for requesting the authentication — not you.
Requests for an apostille or authentication certificate are generally submitted in writing to your state’s Notary commissioning authority (usually the Secretary of State’s office), and should contain:
An explanation of why the apostille or authentication is needed
The original document, including the Notary’s completed notarial certificate
The final destination of the document
A postage-paid return envelope addressed to either the document custodian or the document’s final destination.
The required fee (varies by state)
The commissioning office determines whether the document requires an apostille or authentication certificate, based on the document’s final destination.
What’s The Notary’s Role?
Your only responsibility is to notarize the document itself. Because the document is destined for another country, the notarization must be performed accurately to ensure that there aren’t any problems on the receiving end. For example, some judges presiding over adoption cases in other countries may reject documents not properly notarized.
Keep in mind, also, that as with any notarized documents passing through a Notary regulator’s office, the paperwork will command particularly close scrutiny. Any notarial errors discovered may result in an enforcement action against you.